Bid Coordinator

We are seeking a highly organised and detail-focused Bid Coordinator to join our Preconstruction Team. This is a key support role within a busy bidding environment, contributing to the successful production of high-quality PQQs, tender submissions, and bid documentation across a range of construction and infrastructure projects.

You will play a vital role in coordinating the end-to-end bid process, ensuring deadlines are met and submissions are professionally presented, accurate, and tailored to client requirements.

Key Responsibilities

• Coordinate the full tender process from receipt through to submission, post-tender, and handover
• Manage document control for all tender activity, including registers, filing systems, and version control
• Review ITT documentation to identify requirements, actions, and deadlines
• Issue tender information to internal departments and track responses
• Write, review, proofread, and format tender submissions to a high standard
• Support the preparation and submission of PQQs and tender responses
• Maintain and manage electronic document systems and client portals (EDMS)
• Coordinate NDA processes and ensure compliance with internal procedures
• Arrange and support meetings, including agendas, minutes, and action tracking
• Monitor and maintain deliverables checklists and bid progress reporting
• Assist in the creation of marketing and bid collateral including CVs, capability statements, and presentations
• Maintain CRM systems and bid libraries (including model Q&A content)
• Liaise with internal teams to ensure alignment and timely delivery of bid requirements
• Provide general administrative and coordination support to the Preconstruction Team

About You

• Previous experience in a Bid Coordinator, Bid Assistant, or similar role (construction experience preferred)
• Strong organisational skills with excellent attention to detail
• High standard of written English, spelling, grammar, and formatting
• Ability to manage multiple deadlines in a fast-paced environment
• Confident communicator with strong coordination skills across multiple stakeholders
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience using document management systems, portals, or CRM tools advantageous
• Proactive, adaptable, and able to work both independently and as part of a team

Why Apply:

• Opportunity to work on major construction and infrastructure bids
• Exposure to a fast-paced, collaborative preconstruction environment
• Strong pipeline of varied and high-profile projects
• Career development and progression opportunities within the business

If you are an organised and detail-driven professional looking to develop your career in construction preconstruction and bidding, we would be keen to hear from you.