Administrator

We're seeking a proactive and organised Administrator to support an engineering and manufacturing team within their Field Service Department . This pivotal role ensures smooth operations across service logistics, compliance, and internal coordination.

Key Responsibilities

• Administrative Support: Provide documentation, reports, and presentation support for the Field Service team.
• Security & Compliance: Manage airport/CTC pass renewals and coordinate documentation with authorised signatories.
• Uniforms & Tooling: Order and track Field Service Engineer (FSE) uniforms; maintain tooling asset registers.
• Equipment & Software Management: Schedule and document X-ray machine maintenance; manage software licences, renewals, and purchase orders.
• Fleet Administration: Oversee vehicle scheduling, maintenance, and compliance; keep accurate fleet records.
• Timesheets & Payroll: Collect and process timesheets and overtime requests; support payroll reporting.
• Office & Data Management: Maintain supplies, contact lists, and databases; support data entry and analysis.
• Communication & Coordination: Act as key point of contact for internal/external service enquiries; facilitate cross-department communication.
• Additional Duties: Support service events, meetings, training sessions, and ad-hoc projects.

Experience & Skills Required

• Proven experience in administrative support, ideally in an engineering or technical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and multitasking ability.
• Excellent written and verbal communication skills.
• High attention to detail and strong problem-solving ability.
• Ability to work independently and collaboratively.
• Familiarity with fleet management, timesheet processing, or callout services (desirable).