Administrative Assistance
Reference: 45362_1718270232
Posted: 13/06/2024
- Negotiable
- Rugby, Warwickshire
- Energy
Mane Energy are currently working with a leading electrical manufacturer, who are looking for an Administrative Assistant to join their Manufacturing team.
Location: Rugby
Onsite Working
Contract to permanent opportunity
Key Responsibilities:
- Manage time and attendance system daily - including transferring information onto a spreadsheet for manual calculations to payroll to report on hours, overtime, shifts, and any absences.
- ensuring all overtime calculations are correct and up to date in time for payroll cut offs
- Monitor absences (holiday/sickness/pass outs) and ensure process is followed correctly and accurate records are kept and recorded in various systems.
- Produce reports weekly/monthly for employees and finance confirming the overtime rates.
- SAP administration such as creating and maintaining shift patterns, inserting hours, raising tickets to resolve issues, creation for new employees and contractors.
- Administer contractor time sheets and raise purchase requisitions for contract labour.
- Raising Purchase Order requests for contractors, consumables, training, and other ad hoc needs.
- Assisting shop floor operators with a range of IT issues, including email and annual benefit renewals
- Ensure noticeboards and communications/forms are kept up to date at all times.
- Understand and awareness of health and safety with the occasional need to ensure contractors and visitors have had health and safety inductions.
- The above is not an exhaustive list of duties, and incumbents are expected to undertake all reasonable duties as requested.
Essential Skills:
- Proficient in the use of Microsoft office software, especially Excel
- Proven ability of accurate data entry/administration
- Excellent communication skills across all levels
- Proactive nature with the ability to multitask and priorities
- Good organisational skills
- Experience of SAP (Desirable)
- Experience of working in a busy environment (Desirable)
If you are currently open to opportunities, please get in contact with me on A.Bowell@mane.co.uk
Alisha Bowell
Principal Account Manager